Whiteboards, clearer workflows, and polish on the basics

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A visualization layer on the notes you already keep, workflows that are easier to run, and a long pass so the basics just work.
Hi there,
Release 72 brings Whiteboards , clearer workflows , and polish on the basics .
A lot has changed since the last update! We added ways to see your notes, we made the workflows around them easier to run, and we've polished the basics.
Our aim is that Capacities "just works" and this release is a huge step in that direction. 🚀
Introducing Whiteboards
Surprise!
Whiteboards are the feature you have asked for the most, and we are glad to finally add them.
Whiteboards offer a new visualization layer for you to pick up and put down as much as you need. You can lay out the notes, books, PDFs, and daily notes you already have, and develop them further with text, shapes, and arrows. You can use it to make sense of a group of content, or simply to visualize your content in a new way.
Common use-cases are for research projects, moodboards, or diagrams, but the choice is yours!
We hope you love them!
Read the whiteboard guide.
Full Space Graph View
Speaking of visualizations, we've added another long requested one: full space graph view! Open Graph in the left sidebar to see the objects in your space and the links between them.
You can open a graph on a collection, a tag, a query, an object type, and in extended search. It draws the objects in that list and shows all their links. It's a fun new way to dive back into your notes!
On a computer, you can watch an animation of your notes expanding over time. 🍿
With Capacities Pro, you can type a search term and the graph narrows to what relates to that topic. This could show you some missing links!
Queries 2.0
Queries are incredibly powerful. They let you filter all your notes, to see a subsection however you wish. These views are saved for easy reference: Open Projects, Tasks per client, 5 star books, Films I want to watch, Definitions not reviewed in the last 3 months.
The possibilities are endless, but we needed to make them easier to get started with. With this release, we introduced a better query editor including a query creation box so you can just type what you want to see.
Queries have more power now too.
A new query starts with all the notes in your space. You then decide what to filter and how to show the results.
You can save a backlink view as a query
You can create and edit queries on mobile
We also added new filters.
Blocks content is empty / is not empty. Find notes that are not written yet, or notes that have words in the blocks. For example, show all empty definitions.
Linked objects. Count, include, exclude, or filter by the type of what a note links to. For example, show all tasks whose context is a Client, or show all orphaned notes.
Backlinked objects. The same, for notes that link to this one. For example, show all images with Mum.
Read the docs for details.
View Customizations
With this release we also bring card and list view customization per view or query. You can either use the default views from the object type settings or overwrite with a customized one. To customize, click here.
We also introduce list view customization. Previously lists displayed only the title and tags. Now the choice is yours!
An object type, and each list, can show up to three properties on the right of a row. Leave the choice empty and the row shows none. Tags are one of those properties. They no longer appear on every row.
Calculations in Data Views
In your data views, you can calculate from the objects shown there. For example, you can Sum costs, or count checked boxes. The result will be shown at the top of most views, or in the column footer of the table.
Calculations work across groups too.
Add a calculation from the customize menu in the top right.
Read the docs for details.
Colored app icons
If you are a Believer, you can pick a colored app icon in the 'Appearance' settings. It shows on your iPhone or Android home screen, in the Mac Dock, on the Windows taskbar, and as the browser tab icon.
A New Feedback Board
Feedback has been central to Capacities from the very beginning, and it continues to be a huge part of how we develop the app. Our previous Feedback Board had a lot of friction for ourselves and you as users, so we have moved to a better one, and have already had positive comments around this.
We've also made it easier to submit feedback by creating an in-app form. Click Feedback in the left sidebar, and it'll pop up, prompting all the details we need to fix things efficiently.
Content
New videos and new articles since the last release:
An Updated Getting Started Video
The Core Habits for Sustainable Personal Systems
Réka's maintenance practice & A Sunday Morning Systems Audit
There is no magic solution: on apps, habits and investing time into your personal infrastructure
There will be much more workflow content to come!
Team Offsite
We spent a week in Newcastle together recently and had so much fun!
We had some great conversations and experimented with new ideas. We will share more in the coming weeks. 👀
Polishing the App
We meant what we said: we want Capacities to "just work", which means a relentless focus on improvements and fixes. It's a lot, 333 to be precise. You can see them all in the changelog here .
If you have more ideas for improvements, let us know via Feedback in the left sidebar of the app!
There's much more that changed. You can read about the full release in our What's new section.
If you like what we're doing at Capacities and you'd like to support us, consider becoming a Believer or sign up for Capacities Pro .
Get Capacities Pro
Become a Believer
If you have any questions, feel free to join our community or
contact us .
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Steffen from Capacities · noreply@capacities.io

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28 October 2026 · 23:00 UTC