How Bawinanga saved 38 hours a week on expense admin

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No more store cards, petty cash or month-end receipt chasing.

Budgetly (https://email.budgetly.com.au/e3t/Ctc/T+113/cFjWN04/VVxdlJ1g3D46W3Fl5846_HhB8W4CCSrm5W53b8N4313Jx3prCCW7Y8-PT6lZ3pZW7V-d8x49DnjWW7bQ6S-8zFwGzW3TVq2s6_Znv3W7rrdzM928nMzW1Z1B_33G8BS2W6GTl9S8zSqstW3_Sk8G65HPSSW5W_QSX4tQQqBVqGC4W255bqfW1TJmj818bqhHVNlfvX7qmy8DW40np6K4VTl64VFJhNV5MjXpsW7bZ-CQ4bMbvmW7TPfwr2QYlr0N28VBdt1ZhKjW1NpXny5gf-KKN2QprxvcH8K8W4hhZtq7JNFJWW5ygmBm1BzpvsW4PVknk5Fsz99W6bVC2K5lyvL5W8Kc3Hw8BjllBW5Vdp_v7XyMgDW2007xZ8zYkrDW2hZb_g1k7yGyf7gkpBP04 )

No more store cards, petty cash or month-end receipt chasing.

How Bawinanga saved 38 hours a week on expense admin

By replacing store cards and petty cash with prepaid cards, receipts captured at purchase and real-time spend data.

Bawinanga Aboriginal Corporation case study (https://email.budgetly.com.au/e3t/Ctc/T+113/cFjWN04/VVxdlJ1g3D46W3Fl5846_HhB8W4CCSrm5W53b8N4313HF5m_5PW69t95C6lZ3m8W8pBSG33HqqJmVG6Jlb1mJqjfW1VKZtt6xqczcW28K5-34KnFznW7-MS6p1D9p6NW8qC_XL7m5RxYW8F3Pf-48KHtWW8GHMZ_99FYxXW4BYqRz6M-mD9W69D_mD8N-X_FW4_VzlJ6wWslpN8KbKMCn4S-RW6xggMt9jZblvW4QttwV3clkP5V2wlNp4Mt2VwW2sTC-n7TGvpHN1rJTrg8fKGbW2f7PlN4THjPhW4w5XBP5LJBclW6qCBYk8gRJcCW5dWwW08tpxwcW2wKzq74DMjBqW4fY7z56w_7HQW6Th2532PKvT4W27yjDy6BWh4RMLNHx8rPsm8W1sBY874F2XgQW72w_mq3P717mW5LP3jr2G7W3FW6QlcT-8PXsg5W2cMQ261d5kbwW7tXMhL4LTq3mW8zJsZn8PpbM0W8TPyry2qFsrpN3CQPFJ2mVhxW8_jhFz14ZTx6f2Kv6Q604 )

Still reimbursing staff from your own pocket and chasing paper receipts?

Bawinanga Aboriginal Corporation supports around 4,000 Aboriginal people across 32 homelands near Maningrida, NT, with more than 200 staff. Before Budgetly, staff paid with store cards, Australia Post cards and petty cash, and finance chased receipts long after each purchase.

The Challenges

•
Spend control: card issuing depended on an outside provider

•
Receipts: hours of journaling and chasing purchase details

•
Visibility: card data only arrived at month end, delaying close

The risk

With 200+ staff spending across a remote region, manual follow-up does not scale. Spend stayed hidden until month end, and every missing receipt meant another chase.

How Budgetly helped

💳

Cards issued on demand

Virtual cards are issued instantly, each with its own budget and spending limit.

🧾

Receipts captured at purchase

Staff snap the receipt and add coding in the app, so nobody chases paperwork later.

📊

Every transaction, live

Finance sees who spent, where and against which budget the moment it happens.

✅

Records ready for Xero

Receipts, GST and account codes sit with every transaction and sync to Xero.

“

We’ve saved a full ‘full-time employee’ each and every week!

Deborah Jackson, Senior Finance Officer, Bawinanga Aboriginal Corporation

Read the full case study
(https://email.budgetly.com.au/e3t/Ctc/T+113/cFjWN04/VVxdlJ1g3D46W3Fl5846_HhB8W4CCSrm5W53b8N4313HF5m_5PW69t95C6lZ3m8W8pBSG33HqqJmVG6Jlb1mJqjfW1VKZtt6xqczcW28K5-34KnFznW7-MS6p1D9p6NW8qC_XL7m5RxYW8F3Pf-48KHtWW8GHMZ_99FYxXW4BYqRz6M-mD9W69D_mD8N-X_FW4_VzlJ6wWslpN8KbKMCn4S-RW6xggMt9jZblvW4QttwV3clkP5V2wlNp4Mt2VwW2sTC-n7TGvpHN1rJTrg8fKGbW2f7PlN4THjPhW4w5XBP5LJBclW6qCBYk8gRJcCW5dWwW08tpxwcW2wKzq74DMjBqW4fY7z56w_7HQW6Th2532PKvT4W27yjDy6BWh4RMLNHx8rPsm8W1sBY874F2XgQW72w_mq3P717mW5LP3jr2G7W3FW6QlcT-8PXsg5W2cMQ261d5kbwW7tXMhL4LTq3mW8zJsZn8PpbM0W8TPyry2qFsrpN3CQPFJ2mVhxW8_jhFz14ZTx6f2Kv6Q604 )

Best regards,

The Budgetly Team

Save 2 hours a day with Budgetly

If you would like to learn how Budgetly can help you save 2 hours per day in manual expense admin, schedule a demo or reach out to sales (mailto:sales@budgetly.com.au)

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nse/budgetly/2026-10-13/4076

From

Matthew Henry · matthew.henry@budgetly.com.au

Sent

13 October 2026 · 22:00 UTC