one mailbox or many?
Hey Emre,
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- Parseur
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- parseur.com
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Hey Emre, Here's a question that comes up a lot once people start using Parseur: "Should I create one mailbox for everything, or one per vendor?" Great question. Let me clear it up. First, what is a mailbox? In Parseur, a mailbox is where you define three things: what data you want to extract (your fields), how to extract it (AI instructions and/or templates), and where to send it (your exports). Think of it as a parsing configuration, not a folder. Second, you're not limited to one. When you signed up, we dropped you into your first mailbox. But you can create as many as you need. There's no limit. Third, and this is where it gets practical, you probably need fewer mailboxes than you think. Here's the rule of thumb: - Different document types → different mailboxes. Invoices, purchase orders, resumes, contracts — these need different fields, so they belong in separate mailboxes. - Same document type, different vendors → usually one mailbox. If you receive invoices from 25 vendors but extract the same fields and send the data to the same place, one "Invoices" mailbox handles all of them. Parseur's AI is smart enough to handle layout differences. - Same document type, different destinations → separate mailboxes. If some invoices go to NetSuite and others to a data warehouse, split them so each mailbox has its own export. The goal is fewer mailboxes, more automation. Creating one mailbox per vendor might feel organized, but it means every time you change a field or an export setting, you have to update it everywhere. Start simple. Add mailboxes only when you need different fields or different destinations. We made a short guide (with a video) that walks through exactly how to decide: How many mailboxes should I create? Log back into Parseur here Until next time, Sylvestre Co-Founder, Parseur
- Accession
- nse/parseur/2026-11-15/7007
- From
- Sylvestre from Parseur · sylvestre@parseur.com
- Sent
- 15 November 2026 · 11:00 UTC
