How Yes Drive cut transaction admin from 4 hours to 1

No dark-mode styles — this email renders the same in a dark client.

No more shared cards or spreadsheet reconciliation.

Budgetly (https://email.budgetly.com.au/e3t/Ctc/T+113/cFjWN04/VW4SBC9kj3WdN2NnzcDYcb4kW99f7mw5Vy8p0N5_C1nl3prCCW7Y8-PT6lZ3ktW8Svjlt8sK5rdVsnwsQ74PjnzW44gCrT7PM4gyW4MCJRz6hCk9FW66jDJf4JVvSRW5kBgml6lNgN0W3gcqLZ5vzBnnW8hlK6679zB93W6CvRGt8VDr45N3c9j9jnZN1VW2SXLP24pnyg4W3Glbdb4CJ5nnW1JZj5Z4S2CvRW8-Bybm8n6XYsW6kCqB13FSmj7W7Xl-k38Stw5_W8p1Kxk61WwKYW5NWdbB1l0hVpW3GXWy82plNn5N7rRQRC4PczdW1hsB1N7rSDFYN8DtPKxdQ4vfW13YjBw527nF2W5nfN594r50MhW4VdBzw6MdwFnVsmCM040D_Gqf4qv-tv04 )

No more shared cards or spreadsheet reconciliation.

How Yes Drive cut transaction admin from 4 hours to 1

By replacing a shared card and spreadsheet reconciliation with individual cards and direct Xero sync.

Yes Drive case study (https://email.budgetly.com.au/e3t/Ctc/T+113/cFjWN04/VW4SBC9kj3WdN2NnzcDYcb4kW99f7mw5Vy8p0N5_C1ms5m_5PW69t95C6lZ3kDW3_Mz1h39r2bMW6T7Jb0548nlPW7vQVKV6vX9mLW3NTG-w6qlbZGW8vh3CY8Vr-dgMyK-z_DnD06N7CXLFBnQLscVp_0sL5znSfBW38pTKy79fY2hW7QKcZ54sVVw3W3GX1sp1Fmkc3W5sDs412Xb7_BW7NPsTF1yzZ72N6VrqLjJ5pM5W1yJtr84r6m50N38xCGHSptYjW8WWrbc2CD29-N6kjG7X-Jy1nW1TdZT83blNfjW2FqSXm5_f06bW3dmQk68ByCrzW8v14dW78mflkVrvTq04_g1FmW7CwRwg3W-1-fW3f-jd15Mf90ZW2P2bvM6lShkJW4Pb2-H8Ty-pvW6_51qH42bdBrW6pTz7h4-VzmVN4s0zBTVdVVRW6YdFBb2Clfc0W52by1z62PDGLW86pdBG2XL0N2W94dkwj71sfRDW6CMl-g6j9L0NW4x5ZrB20hhQjf7lcGMx04 )

Still reconciling fleet expenses with shared fuel cards and spreadsheets?

Yes Drive is a vehicle rental company operating across multiple branches with around 30 staff. Before Budgetly, managers shared a single business card and reconciled every transaction by hand in Excel before it reached Xero.

The Challenges

• Spend control: one shared card, no limits by person or branch

• Receipts: chasing paperwork across every branch

• Records: transactions re-keyed by hand into Excel before Xero

The risk

Manual reconciliation does not scale across branches. More locations meant more hours lost to spreadsheets, with no visibility until spend was already booked.

How Budgetly helped

💳

Individual cards per manager

Each manager gets their own card with limits set in advance, so nobody is sharing one account.

🧾

Receipts matched automatically

Photos sync from the app and match to each transaction, with no manual coding.

📊

Every branch visible in real time

Finance sees transactions the moment they happen, at every location.

✅

Reconciles straight into Xero

Transactions sync directly into Xero, so the spreadsheet step is gone.

“

With the manual process, it would take around three to four hours per week at least… Now we can do that within an hour.

Sanal Perera, National Operations Manager, Yes Drive

Read the full case study
(https://email.budgetly.com.au/e3t/Ctc/T+113/cFjWN04/VW4SBC9kj3WdN2NnzcDYcb4kW99f7mw5Vy8p0N5_C1ms5m_5PW69t95C6lZ3kDW3_Mz1h39r2bMW6T7Jb0548nlPW7vQVKV6vX9mLW3NTG-w6qlbZGW8vh3CY8Vr-dgMyK-z_DnD06N7CXLFBnQLscVp_0sL5znSfBW38pTKy79fY2hW7QKcZ54sVVw3W3GX1sp1Fmkc3W5sDs412Xb7_BW7NPsTF1yzZ72N6VrqLjJ5pM5W1yJtr84r6m50N38xCGHSptYjW8WWrbc2CD29-N6kjG7X-Jy1nW1TdZT83blNfjW2FqSXm5_f06bW3dmQk68ByCrzW8v14dW78mflkVrvTq04_g1FmW7CwRwg3W-1-fW3f-jd15Mf90ZW2P2bvM6lShkJW4Pb2-H8Ty-pvW6_51qH42bdBrW6pTz7h4-VzmVN4s0zBTVdVVRW6YdFBb2Clfc0W52by1z62PDGLW86pdBG2XL0N2W94dkwj71sfRDW6CMl-g6j9L0NW4x5ZrB20hhQjf7lcGMx04 )

Best regards,

The Budgetly Team

Save 2 hours a day with Budgetly

If you would like to learn how Budgetly can help you save 2 hours per day in manual expense admin, schedule a demo or reach out to sales (mailto:sales@budgetly.com.au)

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nse/budgetly/2026-09-30/2866

From

Matthew Henry · matthew.henry@budgetly.com.au

Sent

30 September 2026 · 00:00 UTC